Philippines staffing guide
An image and asset handoff for content virtual assistants
Organize rights, filenames, dimensions, alt text, approvals, and storage so visual assets are safe to publish and easy to reuse.
Key takeaways
- Record the license or permission with the asset.
- Write alt text for function and context.
- Keep approved masters separate from working exports.
Create an asset record
For each image, record its source, creator, license or permission, permitted uses, required credit, expiration, and approver. A URL alone is not enough to establish publishing rights.
Standardize working files
Use a predictable filename containing topic, purpose, and version. Store the approved master, editable source, and optimized export in distinct locations so later edits do not overwrite the original.
Prepare the web version
Export the dimensions and format required by the site, compress without visible damage, and write alt text that communicates the image’s relevant content or function. Decorative images can use empty alt text when the implementation supports it.
Verify in context
Check the crop on desktop and mobile, confirm any credit line, and inspect loading and layout. The release log should point to both the public page and the underlying asset record.
Questions for the hiring call
"I want help with these tasks first: [tasks]. Here are examples of good work. Here is what you should send back for approval. Can you show me how you would handle the first three items?"
Use this on a call with a Philippines staffing provider or Filipino freelancer. It keeps the discussion on the work instead of broad promises.
FAQ
Can an assistant use any image found through search?
No. Search discovery does not grant reuse rights; the team needs a valid license, permission, or owned asset.
Should filenames contain alt text?
No. Use a concise descriptive filename, while alt text should reflect the image’s purpose on the specific page.
Sources
Use these references for background. Ask a qualified adviser about legal, tax, security, or worker-classification questions that apply to your company.
- U.S. Small Business Administration: guidance for hiring and managing a small-business team
- NIST Small Business Cybersecurity Corner: cybersecurity resources for small businesses